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Sharing Your Medical Data & GDPR



The General Data Protection Regulation (GDPR) is a new law that determines how your personal data is processed and kept safe, and the legal rights that you have in relation to your own data.  It not only applies to the UK and EU; it covers anywhere in the world in which data about EU citizens is processed.  It will also apply even after the UK leaves the EU.  In General Practice we have always been used to managing patient data safely and confidentially.  The new Regulation has ensured that we have checked and risk assessed all our systems to ensure that they meet the stringent demands of both paper and online record sharing.

For more information about how Mythe Medical Practice manages and protects your personal clinical and non clinical information please see the attached :

You may also request a paper copy at Reception.


Statement of Intent

  1. Referral Management - all clinical correspondence sent on behalf of patients automatically includes NHS Numbers for efficient identification.
  2. Electronic Appointment Booking - the Practice offers patients the facility to book, view, amend, cancel and print their appointments online.  Access is password protected and supplied only when patient identification has been validated.
  3. Online Booking of Repeat Prescriptions - the Practice offers patients the facillity to view and order their repeat medication online.  Access is password protected only when patient identification has been validated.
  4. Summary Care Records - Mythe Medical Practice is enabled to provide automated uploads of any changes to a patient's 'summary' information which  allows clinicians at Hospitals or other surgeries where you may register temporarily for urgent care whilst away from home to receive basic information (medication and allergies) to help manage your problem.  If you do not want your 'summary' medical records to be used in this way you will need to let us  know so that we can update your records.
  5. GP2GP Record Transfers - When a patient registers at a new Practice it can take some time for their paper records to reach their new GP possibly causing delays in treatment and care.  Mythe Medical Practice is able to transfer your medical details electronically via GP2GP as soon as you register elsewhere.
  6. Patient Access to their GP Record - You can view, export or print a summary of your medical records via our online services system. 

Summary Care Records

Today, records are kept in all the places where you receive care. These places can usually only share information from your records by letter, email, fax or phone. At times, this can slow down treatment and sometimes make it hard to access information.

Summary Care Records have been introduced to improve the safety and quality of patient care. Because the Summary Care Record is an electronic record, it will give healthcare staff faster, easier access to essential information about you, and help to give you safe treatment during an emergency or when your GP surgery is closed.

For example, a person who lives in London is on holiday in Brighton. One evening, they're knocked unconscious in a car accident and taken to an accident and emergency (A&E) department. Under the current system of storing health records, it would be difficult for A&E staff to find out whether there are any important factors to consider when treating the person (such as any serious allergies to medications), especially as their GP surgery is likely to be closed. If healthcare staff cannot get the relevant health information quickly, some patients may be at risk.

A Summary Care Record is an electronic record that's stored at a central location. As the name suggests, the record will not contain detailed information about your medical history, but will only contain important health information, such as:

  • whether you're taking any prescription medication 
  • whether you have any allergies
  • whether you've previously had a bad reaction to any medication 

Access to your Summary Care Record will be strictly controlled. The only people who can see the information will be healthcare staff directly involved in your care who have a special smartcard and access number (like a chip-and-pin credit card).

Healthcare staff will ask your permission every time they need to look at your Summary Care Record. If they cannot ask you, e.g. because you're unconscious, healthcare staff may look at your record without asking you. If they have to do this, they will make a note on your record.

Do I have to have a Summary Care Record?

You can choose to have a Summary Care Record. If you would like one, you won't need to do anything. It will happen automatically.

You can choose not to have a Summary Care Record. Let your GP surgery know by filling in and returning an Opt Out Form.

 If you opt out, you can rejoin the scheme at any time. An opt-out form will automatically be included with your registration paperwork if you are new to the Practice.

More information about Summary Care Records is available at



Like all other practices in Gloucestershire we have historically worked with NHS Gloucestershire CCG to receive support in providing the best possible treatment and care to patients.  One of the ways that this is achieved is through data sharing between our medical system and the CCG.  Please see the attached document which explains more about the process and governance of information sharing with our local CCG.


your care dataInformation about you and the care you receive is shared, in a secure system, by healthcare staff to support your treatment and care.

It is important that we, the NHS, can use this information to plan and improve services for all patients. We would like to link information from all the different places where you receive care, such as your GP, hospital and community service, to help us provide a full picture. This will allow us to compare the care you received in one area against the care you received in another, so we can see what has worked best.

Information such as your postcode and NHS number, but not your name, will be used to link your records in a secure system, so your identity is protected. Information which does not reveal your identity can then be used by others, such as researchers and those planning health services, to make sure we provide the best care possible for everyone.

You have a choice. If you are happy for your information to be used in this way you do not have to do anything. If you have any concerns or wish to prevent this from happening, please speak to practice staff or download the opt out form below, complete it and return it to the practice

We need to make sure that you know this is happening and the choices you have.

doc How information about you helps us to provide better care

doc Care Data - Frequently Asked Questions

doc Opt Out Form - Download, complete and return to the practice

You can find out more on the NHS England Care Data website


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